Meeting Room Booking System

Easily Find and Book the
Most Suitable Meeting Space

Streamline room allocation, boost in-person collaboration, and optimize space utilization for modern offices and co-working space.

Workplace Management

Double Bookings

Ghost Meetings

Lack of Equipment

Interrupted Meetings

Stolen Rooms

Room-by-room Search

Administrative Costs

Requirement Mismatch

One Solution to Tackle Them All

desk booking experience

Book rooms through an online platform

Get a bird’s eye view

See all rooms and bookings in one place through different calendar viewing options or an interactive real-time map.

Locate available rooms

Filter by location, seating capacity, and amenities to find an available room that best suits your schedule and needs.

Book and notify attendees

Click to make a reservation directly for one-time or recurring use. Add meeting participants to notify them by email.

Book rooms from your familiar interface

Connect to Microsoft Teams

Add Yeastar Workplace as a Teams tab for seamless in-app booking. Create Teams meeting links upon room scheduling.

Connect to calendar apps

No more switching back & forth, create a schedule and pick a preferred room from a single point of entry.

Sync schedules both ways

Have meeting schedules & changes updated automatically across all platforms and every participants.


Book on the spot with at-a-glance visibility

Book on the spot with at-a-glance visibility

Book on the spot with at-a-glance visibility

Book on the spot with at-a-glance visibility

Book on the spot with at-a-glance visibility

See real-time room availability

Tell the room status with distinguishable multi-colored LED indicators of the room displays mounted outside every room.

Tap to book, check-in, and end

Book a room instantly for impromptu meetings, check-in to confirm your reservation, and end it upon departure.

Impress your employees and visitors

Add your logo and customize background images, theme colors, etc. to make it fit perfectly into your office décor

Create an Automated Smart Collaboration Space

Auto-release abandoned rooms

The People Counting Sensor will automatically identify booked yet unused rooms and early-ended meetings and free them up for others to book.

Ensure optimum indoor comfort

The Room Comfort Sensor measures a list of environmental data and displays them on the E-ink screen with emoticons.

Remotely control meeting room lighting

The IoT-powered Smart Wall Switch automatically switches on/off room lighting as people check-in/out. It also works with your pre-set working hours to cut off lights when off work.

people counting sensor

room comfort sensor

smart wall switch

meeting space

Spot opportunities to optimize your space

Gain actionable insights on how your meeting space is used. Make data-driven decisions about the number, capacity, and layout of meeting rooms. Quickly respond to changes in headcount and predict future demands.

Track and measure essential space usage metrics and trends:

Total meetings

Recaptured hours

Meeting type

Meeting density

Room utilization rate

And more

Key Features to Streamline Meeting Room Booking

Efficient Online Booking

See all rooms and reservations in one place. Filter-search and mark your favorites.

Check-in & Auto-release

Check-in to confirm your reservation. Increase utilization with sensor-triggered auto-release.


Direct employees and visitors to the right place with directions and meeting details.

Interactive Floor Map

Create an interactive, searchable, and bookable office map for more intuitive booking.

Meeting Approval

Set up request-only rooms for which reservations should be approved by the admin.

Meeting Service

Send service requests for sanitation, catering, etc. to related personnel upon room booking.

Analytics & Data Export

Visualize usage data for better reporting. Export historical data for future analysis.

Try Yeastar Workplace for Free

30-day free trial. Instant access. No credit card required.

Try Yeastar Workplace for Free

Yeastar Workplace

Yeastar Workplace:
Flexible-first Workplace Platform

Adapt to flexible working and the return to work. Make the most of your meeting and personal space. Track and manage visitors to your office.