Meeting Room Booking System

Find and Book Meeting Space
Easier and Faster

Smoother scheduling. Happier employees. Higher productivity.

Designed for modern offices and the future of work, Yeastar Workplace is a one-stop workplace scheduling solution for businesses to make better use of their meeting rooms and other workspace resources. A better meeting culture starts with scheduling. As the first and integral part introduced, the meeting room booking system is composed of a cloud-based platform, room displays, and smart sensors to help streamline space allocation and save in-person collaboration from unnecessary scheduling conflicts.

Sick of the hustle and bustle of scheduling rooms?

Double Bookings

Ghost Meetings

Stolen Rooms

Requirement Mismatch

Complicated Booking Process

Lack of Equipment

Interrupted Meetings

Room-by-room Search

Administrative Costs

Room Squatting

Click to book through a user-friendly platform

Online Booking System

Click to book through a user-friendly platform

Switch from outdated manual booking to an intuitive online interface.

Without walking around from room to room, see all the bookings in a bird's eye view, whether for the moment or the future.

Filter by location, seating capacity, and amenities to find an available room that best suits your schedule and needs.

Simply click the time slot to make a reservation. Add attendees for your meeting and they will be notified by email.

Room Display

Tap to book on the spot with increased visibility

Status at a glance

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Looking for a place to meet? With room displays mounted outside meeting space, you can instantly tell the real-time room availability from distinguishable 3-colored LED indicators even from a distance.

For walk-up reservations

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In case of an impromptu team huddle, just tap to start the meeting. People outside can clearly see when the current meeting will end and when the room is available on the display, avoiding overlapping bookings and interrupted meetings.

Check-in to prevent no-shows

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Ask your employees to check in with a simple touch. This way, they can secure the room within a pre-set timescale, or else it will be released and become bookable again. If the meeting ends earlier than expected, also tap to end it to make the room available for others to use.

Book on the spot

Book on the spot

Book on the spot

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Calendar Integration

Book directly from your calendar system

Yeastar Workplace works with Outlook Calendar and Google Calendar to provide a single point of entry for meeting events and room bookings. Instead of switching back & forth, you can create events, search for rooms, and make a reservation in seconds right on preferred calendar platforms.

Select a room without leaving your calendar system

Room details and seating capacity are all listed

Meeting schedules & changes are synced both ways

Supporting single sign-on for secure authentication

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People Counting & Occupancy Sensors

Realize smart room utilization

Yeastar Workplace also comes with smart sensors to help you maximize meeting space resources with accurate, real-time occupancy and people counting data.

Auto-release vacant rooms

With smart sensors continuously detecting if a room is taken or not, booked yet abandoned and early-ended meetings will be automatically freed up.

Better insights for better decisions

Besides occupancy data, the people counting sensors can provide further granularity to help you understand how your meeting space is used and assess its efficiency.

Realize smart room utilization

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Workplace Analytics

Spot opportunities to optimize your meeting space

Gain actionable insights on how your meeting space is used. Make data-driven decisions about the number, capacity, layout of meeting rooms. Quickly respond to changes in headcount and predict future demands.

Track and measure essential space usage metrics and trends:

Total meetings

Recaptured hours

Room utilization rate

Meeting density

Meeting type

And more

Compare Plans: For Companies of All Sizes

Basic Plan Pro Plan

Number of Rooms Up to 4 Start from 4

Unlimited Users

Room Scheduling & Booking

Online Room Booking Grid

Room Capacity & Availablity Filter Employees can search for a best-fit room by their availability, capacity, facility, location, etc.

Ad-hoc Booking

Recurring Booking

Reservation Check-in & Auto-release Recapture rooms by releasing the room availability if employees do not check in to their reservation.

Extend Meetings

Booking Permissions

Schedule Reminders & Email Notifications

Resources Management

Admin Management Portal

Users Directory & Groups

Room Management

Room Profiles Import & Export Simplify the adding and management of multiple rooms with

Device Management & Upgrade

Interactive Room Display*

Google and Microsoft 365 SSO Single sign on with your existing Google or Microsoft account. Streamline the way your users authenticate with the system.

Custom Branding

Smart Sensors*

Occupancy Sensor

People Counting Sensor

Auto-release Triggered by Sensors

Calendar Integration

Microsoft 365 Integration Check reservations, book a room, and notify your contacts straight from your daily Microsoft Outlook/Teams calender. All schedules and changes are synced in real-time.

Google Workspace Integration Check reservations, book a room, and notify your contacts straight from your daily Google calender. All schedules and changes are synced in real-time.

Analytics & Workplace Insights

Analytics Dashboard

Meeting Event Density & Trends

Room Utilization Data

Uncover No-Show Meeting Behavior Uncover number of ghost meetings by meeting organizers and total time saved for each meeting.

Recapture Time Insight Uncover the total time saved from the auto-release strategy of the meeting rooms by day or an given time frame.

Device Status Monitoring

* Require additional hardware. If you have any inquiry, please contact us here.

It shouldn't be difficult to book the right space. Let us help!

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