Meeting Room Booking System
Find and Book Meeting Space
Easier and Faster
Smoother scheduling. Happier employees. Higher productivity.
Designed for modern offices and the future of work, Yeastar Workplace is a one-stop workplace scheduling solution for businesses to make better use of their meeting rooms and other workspace resources. A better meeting culture starts with scheduling. As the first and integral part introduced, the meeting room booking system is composed of a cloud-based platform, room displays, and smart sensors to help streamline space allocation and save in-person collaboration from unnecessary scheduling conflicts.
Sick of the hustle and bustle of scheduling rooms?
Double Bookings
Ghost Meetings
Stolen Rooms
Requirement Mismatch
Complicated Booking Process
Lack of Equipment
Interrupted Meetings
Room-by-room Search
Administrative Costs
Room Squatting
Click to book through a user-friendly platform
Switch from outdated manual booking to an intuitive online interface.
Without walking around from room to room, see all the bookings in a bird's eye view, whether for the moment or the future.
Filter by location, seating capacity, and amenities to find an available room that best suits your schedule and needs.
Simply click the time slot to make a reservation. Add attendees for your meeting and they will be notified by email.
Tap to book on the spot with increased visibility
Status at a glance
-Looking for a place to meet? With room displays mounted outside meeting space, you can instantly tell the real-time room availability from distinguishable 3-colored LED indicators even from a distance.
For walk-up reservations
+In case of an impromptu team huddle, just tap to start the meeting. People outside can clearly see when the current meeting will end and when the room is available on the display, avoiding overlapping bookings and interrupted meetings.
Check-in to prevent no-shows
+Ask your employees to check in with a simple touch. This way, they can secure the room within a pre-set timescale, or else it will be released and become bookable again. If the meeting ends earlier than expected, also tap to end it to make the room available for others to use.
Book directly from your calendar system
Yeastar Workplace works with Outlook Calendar and Google Calendar to provide a single point of entry for meeting events and room bookings. Instead of switching back & forth, you can create events, search for rooms, and make a reservation in seconds right on preferred calendar platforms.
Select a room without leaving your calendar system
Room details and seating capacity are all listed
Meeting schedules & changes are synced both ways
Supporting single sign-on for secure authentication
Realize smart room utilization
Yeastar Workplace also comes with smart sensors to help you maximize meeting space resources with accurate, real-time occupancy and people counting data.
Auto-release vacant rooms
With smart sensors continuously detecting if a room is taken or not, booked yet abandoned and early-ended meetings will be automatically freed up.
Better insights for better decisions
Besides occupancy data, the people counting sensors can provide further granularity to help you understand how your meeting space is used and assess its efficiency.
Spot opportunities to optimize your meeting space
Gain actionable insights on how your meeting space is used. Make data-driven decisions about the number, capacity, layout of meeting rooms. Quickly respond to changes in headcount and predict future demands.
Track and measure essential space usage metrics and trends:
Total meetings
Recaptured hours
Room utilization rate
Meeting density
Meeting type
And more
Compare Plans: For Companies of All Sizes
Basic Plan Pro Plan
Number of Rooms Up to 4 Start from 4
Unlimited Users
Room Scheduling & Booking
Online Room Booking Grid
Room Capacity & Availablity Filter Employees can search for a best-fit room by their availability, capacity, facility, location, etc.
Ad-hoc Booking
Recurring Booking
Reservation Check-in & Auto-release Recapture rooms by releasing the room availability if employees do not check in to their reservation.
Extend Meetings
Booking Permissions
Schedule Reminders & Email Notifications
Resources Management
Admin Management Portal
Users Directory & Groups
Room Management
Room Profiles Import & Export Simplify the adding and management of multiple rooms with
Device Management & Upgrade
Interactive Room Display*
Google and Microsoft 365 SSO Single sign on with your existing Google or Microsoft account. Streamline the way your users authenticate with the system.
Custom Branding
Smart Sensors*
Occupancy Sensor
People Counting Sensor
Auto-release Triggered by Sensors
Calendar Integration
Microsoft 365 Integration Check reservations, book a room, and notify your contacts straight from your daily Microsoft Outlook/Teams calender. All schedules and changes are synced in real-time.
Google Workspace Integration Check reservations, book a room, and notify your contacts straight from your daily Google calender. All schedules and changes are synced in real-time.
Analytics & Workplace Insights
Analytics Dashboard
Meeting Event Density & Trends
Room Utilization Data
Uncover No-Show Meeting Behavior Uncover number of ghost meetings by meeting organizers and total time saved for each meeting.
Recapture Time Insight Uncover the total time saved from the auto-release strategy of the meeting rooms by day or an given time frame.
Device Status Monitoring
* Require additional hardware. If you have any inquiry, please contact us here.
Microsoft Teams Integration
Hikvision Intercom Integration
ISDN Switch-off Migration
All materials to evaluate Yeastar as a PBX vendor on products, solutions, partner program, support, learning resources, etc.
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