Meeting Room Booking System

Easily Find and Book the Most
Suitable Meeting Space

Smoother scheduling. Happier employees. Higher productivity.

Designed for modern offices and the future of work, Yeastar Workplace is a one-stop workplace management solution for businesses to make better use of their meeting rooms and other workspace resources. A better meeting culture starts with scheduling. With an online booking platform, room displays, and smart sensors, this meeting room booking system helps streamline space allocation, save in-person collaboration from unnecessary scheduling conflicts, and achieve effective space management.

Sick of the hustle and bustle of
meeting management & room scheduling?

Double Bookings

Ghost Meetings

Stolen Rooms

Requirement Mismatch

Complicated Booking Process

Lack of Equipment

Interrupted Meetings

Room-by-room Search

Administrative Costs

Room Squatting

meeting room booking system

Meeting Room Reservation System

Click to book through a user-friendly online platform

Switch from outdated manual booking to an intuitive easy-to-use meeting room booking software.

Without walking around from room to room, see all the bookings in a bird's eye view, whether for the moment or the future.

Filter by location, seating capacity, and amenities to find an available room that best suits your schedule and needs.

Simply click the time slot to make a reservation. Add attendees to notify them by email after reserving a meeting room.

Room Display

Tap to book on the spot with increased visibility

Status at a glance

Looking for a place for your meeting? With interactive digital signage mounted outside meeting space, you can instantly tell the real-time room availability from distinguishable 3-colored LED indicators even from a distance.

For walk-up reservations

In case of an impromptu team huddle, just tap to booke a meeting room. People outside can clearly see when the current meeting will end and when the room is available on the display, avoiding overlapping bookings and interrupted meetings.

Check-in to prevent no-shows

Employees can check in with a simple touch. This way, they can secure the room within a pre-set timescale, or else it will be released and become bookable again. If the meeting ends earlier than expected, also tap to end it to make the room available for others to use.

Book on the spot

Meeting Room Schedule Display

Meeting Room Schedule Display

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3rd-party Integration

Book rooms from Microsoft Teams or Your Calendar App

Yeastar Workplace works with Outlook Calendar, Google Calendar, and Microsoft Teams to provide a single point of entry for meeting events and room bookings. Instead of switching back & forth, you can create events, search for rooms, and make a reservation in seconds in one place.

Add Yeastar Workplace to Microsoft Teams as a Tab

Room details and seating capacity are all listed

Create Teams meeting links upon room scheduling

Meeting schedules & changes are synced both ways

Supporting single sign-on for secure authentication

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Smart Sensor

Realize smart room utilization

Yeastar Workplace also comes with smart sensors to help you maximize office space resources with accurate, real-time occupancy and people counting data.

People counting & occupancy detection

The people counting sensor features a detection area of up to 48 m2 and 95% accuracy based on advanced AI identification and analysis technology. People counting & occupancy data is synced to the online booking platform and room displays in real-time.

Auto-release vacant rooms

Say goodbye to no-shows and ghost meetings! With people counting sensors continuously detecting if a room is taken or not, booked yet abandoned and early-ended meetings will be automatically freed up for others to use.

Improve Employee well-being

The room comfort sensor can detect a variety of different environmental properties including temperature, humidity, light, CO2 concentration, and TVOC. These data are displayed on the E-ink screen with an emotional indicator in real time.

Yeastar Workplace Smart Sensors

Workplace Analytics
Workplace Analytics

Spot opportunities to optimize your meeting space

Gain actionable insights on how your meeting space is used. Make data-driven decisions about the number, capacity, layout of conference rooms. Quickly respond to changes in headcount and predict future demands.

Track and measure essential space usage metrics and trends:

Total meetings

Recaptured hours

Room utilization rate

Meeting density

Meeting type

And more

Compare Plans: For Companies of All Sizes

Available on a monthly or annual subscription, Yeastar Workplace offers Lite, Standard, and Pro Plans for different business needs, such as hybrid workspace booking, coworking space management, return-to-office planning, etc. Take a closer look through a free trial!

Lite Plan Standard Plan Pro Plan

Number of Rooms 3 rooms by default, expandable

Unlimited Users

Room Scheduling & Booking

Online Room Booking Grid

Room Capacity & Availablity Filter Employees can search for a best-fit room by availability, capacity, facility, location, etc.

Ad-hoc Booking

Recurring Booking

Reservation Check-in & Auto-release Recapture rooms by releasing the room availability if employees do not check in to their reservation.

Extend Meetings

Booking Permissions

Schedule Reminders & Email Notifications

Resources Management

Admin Management Portal

Users Directory & Groups

Room Management

Room Profiles Import & Export Simpliy adding and management of multiple rooms with bulk import & export of room information, including Name, Capacity, Facility, Smart Device, Location, etc.

Device Management & Upgrade

Google and Microsoft 365 SSO Single sign on with your existing Google or Microsoft account. Streamline the way your users authenticate with the system.

Interactive Room Display*

Analytics & Workplace Insights

Analytics Dashboard

Meeting Event Density & Trends

Room Utilization Data

Uncover No-Show Meeting Behavior Uncover number of ghost meetings by meeting organizers and total time saved for each meeting.

Recapture Time Insight Uncover the total time saved from the auto-release strategy of the meeting rooms by days or a given time frame.

Device Status Monitoring

Custom Branding

Calendar Integration

Microsoft 365 Integration Check reservations, book a room, and notify your contacts straight from your daily Microsoft Outlook/Teams calendar. All schedules and changes are synced in real-time.

Google Workspace Integration Check reservations, book a room, and notify your contacts straight from your daily Google calendar. All schedules and changes are synced in real-time.

Smart Sensors*

People Counting Sensor

Room Comfort Sensor

Microsoft Teams Integration

Auto-release Triggered by Sensors

* Require additional hardware. If you have any inquiry, please contact us here.

It shouldn't be difficult to book the right space. Let us help!

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