Conference Room Scheduling SystemHow Yeastar Workplace Works
Spend less time scrambling to find a room. See available rooms through a calendar view, from an interactive map, or on distinguishable schedule displays. No more conflicts or confusion over where to meet.
Flexible room booking
Reserve a room for any kind of meeting, either in advance or at the last minute. Book online with clicks, from Microsoft Teams or your favorite calendar app. Or just tap the screen outside the room and it’s yours!
Check-in & auto-release
Don’t let empty rooms go to waste. Ask employees to check-in within a certain time or else the room will be available for others. Increase utilization with smart sensors automatically detecting real-time occupancy and releasing unused space.
Gain actionable insights on how your meeting space is used. Make data-driven decisions about the number, capacity, and layout of meeting rooms. Quickly respond to changes in headcount and predict future demands.
Meeting Room SchedulerSee Room Status and Details at a Glance
Discover available and occupied spaces
Tap to book, check-in, end, or extend
Add your logo and background images
Sync with online platforms and calendars
Supporting facial recognition & QR codes
Interactive touch screen
Standard/glass wall mounted
PoE or DC power
Energy saving settings
Meeting Room WayfinderGuide Your Way to Booked Rooms with Easy Navigation
Show the overview of meeting rooms, including real-time availability, meeting titles, hosts, directions, and seating capacity on digital signages in hallways, at corridor intersections, or at the reception. Help your employees and visitors easily find their appointments and get clear directions to their destinations.
Book Rooms on Your Familiar Interfaces
Connect Yeastar Workplace to the tools you use. Make it a central hub for room booking and management. No more switching between platforms.
Add Yeastar Workplace as a Teams tab
Book rooms right on the Teams App
Notify attendees via Teams messages
Create a Teams meeting link upon room booking
Supporting Outlook, Exchange, Gmail
The full room list with availability
Two-way synchronization of schedules
Microsoft Active Directory SSO
More Features to Streamline Meeting Room Booking
Send participants meeting notifications with customizable templates.
Interactive Floor Map
Visualize your office layout with room availability. Find and book rooms right on it.
Book a meeting room for a series of dates and times in advance.
Set up request-only rooms that require admin approval for reservations.
Send service requests for sanitation, catering, etc. upon room booking.
Room Comfort Sensor
Display indoor environmental data on the E-ink screen with emoticons.
Smart Wall Switch
Automatically switches on/off room lighting as people check-in/out.
What Customers Say
Yeah, Yeastar!!! Yeastar Workplace is the ultimate solution to manage our Meeting rooms. With the bright Display and its colors, you see the availability of rooms connected to the same Floor at a Glance.
The intelligence of Yeastar Workplace helps us to enhance the workload of the rooms and also saves time, cause no resource is unused because of the wrong occupation.
CEO, datatechfactory GmbH & Co. KG
Yeastar Smart Workplace Integration with AI sensor is a winner for us as it addresses the much-needed automated smart room management that is currently missing in the market for a truly connected IoT space management solution.
We are impressed at how easy it was to set up and configure the system. The configuration steps were straightforward and within a matter of hours, the system was ready to use.
The AI sensor is helpful in releasing the meeting room that is booked but empty so it is available for booking again. The ambience sensor can help us understand the conditions of the room so we can know if the room is conducive for meetings or if its conditions need to be improved.
Engineer, Eemont Private Limited
Yeastar Workplace ROI Calculator
Measure how much you can save by optimizing room usage. Understand your real estate needs. Discover ways to improve the ROI of your office space.
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We offer a free NFR kit for companies with xxx rooms deploying a new meeting room booking system. Sign up for the program here.