Meeting Room Booking System

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Find and book meeting rooms faster and easier with Yeastar Workplace. Create a free account now and you will get a 30-day free trial of Yeastar Meeting Room Booking System.

In this free trial, you can:

Add up to 3 rooms with custom seating capacity and amenities.

Have a bird’s eye view of all bookings and room availability.

Click time slots to book directly and notify attendees.

Integrate with Google & Outlook Calendar for real-time synchronization.

Add Yeastar Workplace as a Mircosoft Teams Tab and book rooms directly.

Understand your meeting space usage with in-depth analytics.

No commitment or credit card is required. Give it a try today!

Room Reservation System for Hybrid Work

Designed for modern offices and the future of work, Yeastar Workplace is a one-stop workplace scheduling solution for businesses to make better use of their meeting rooms and other workspace resources. A better meeting culture starts with scheduling. As an all-in-one solution, Yeastar Workplace is composed of online room booking software, room displays, and smart sensors to help streamline space allocation and save in-person collaboration from unnecessary scheduling conflicts.

Sick of the hustle and bustle of scheduling rooms?

Double Bookings

Ghost Meetings

Stolen Rooms

Requirement Mismatch

Complicated Booking Process

Lack of Equipment

Interrupted Meetings

Room-by-room Search

Administrative Costs

Room Squatting

Room Scheduling Software

Click to book through a user-friendly platform

Switch from outdated manual booking to an intuitive online room booking system.

Without walking around from room to room, see all the bookings in a bird's eye view, whether for the moment or the future.

Filter by location, seating capacity, and amenities to find an available room that best suits your schedule and needs.

Simply click the time slot to make a reservation. Add attendees for your meeting and they will be notified by email.

Room Display

Tap to book on the spot with increased visibility

Status at a glance

Looking for a place to meet? With room displays mounted outside meeting space, you can instantly tell the real-time room availability from distinguishable 3-colored LED indicators even from a distance.

For walk-up reservations

In case of an impromptu team huddle, just tap to start the meeting. People outside can clearly see when the current meeting will end and when the room is available on the display, avoiding overlapping bookings and interrupted meetings.

Check-in to prevent no-shows

Ask your employees to check in with a simple touch. This way, they can secure the room within a pre-set timescale, or else it will be released and become bookable again. If the meeting ends earlier than expected, also tap to end it to make the room available for others to use.

3rd-party Integration

Book rooms from calendar systems & Microsoft Teams

Yeastar Workplace works with Outlook Calendar, Google Calendar, and Microsoft Teams to provide a single point of entry for meeting events and room bookings. Instead of switching back & forth, you can create events, search for rooms, and make a reservation in seconds in one place.

Add Yeastar Workplace to Microsoft Teams as a Tab

Room details and seating capacity are all listed

Create Teams meeting links upon room booking

Meeting schedules & changes are synced both ways

Supporting single sign-on for secure authentication

Smart Sensor

Realize smart room utilization

Yeastar Workplace also comes with smart sensors to help you maximize meeting space resources with accurate, real-time occupancy and people counting data.

People counting & occupancy detection

The people counting sensor features a detection area of up to 48 m2 and 95% accuracy based on advanced AI identification and analysis technology. People counting & occupancy data is synced to the online booking platform and room displays in real-time.

Auto-release vacant rooms

Say goodbye to no-shows and ghost meetings! With people counting sensors continuously detecting if a room is taken or not, booked yet abandoned and early-ended meetings will be automatically freed up for others to use.

Improve Employee well-being

The room comfort sensor can detect a variety of different environmental properties including temperature, humidity, light, CO2 concentration, and TVOC, and display these data on the E-ink screen with an emotional indicator in real-time.

Download Datasheet

Workplace Analytics

Spot opportunities to optimize your meeting space

Gain actionable insights on how your meeting space is used. Make data-driven decisions about the number, capacity, layout of meeting rooms. Quickly respond to changes in headcount and predict future demands.

Track and measure essential space usage metrics and trends:

Total meetings

Recaptured hours

Room utilization rate

Meeting density

Meeting type

And more

Choose the product & plan that best fits your needs.

Basic

Streamline meeting room scheduling with all must-have features.

Try for Free

Unlimited Users

Unlimited Rooms

Room Booking

Real-time Room Availability

Check-in & Auto-release

Interactive Room Display*

Room Display App (Google Play & App Store*)

Meeting Check-in Count

Download Schedules as iCalendar

Room Amenities

Standard

Book rooms, allocate desks, and manage visitors in one place.

Try for Free

Everything in Basic plus

Unlimited Desks

Unlimited Visitors

Desk Booking

Flexible Seating

Team Space & Coworker Locator

E-ink Desk Screen*

Printable Desk QR Code

Visitor Management

Customizable Check-in Questionnaire

Individual Visitor/Group Visitor

Visitor Badge Printing*

Visitor Screen*

Visitor Screen App (Google Play & App Store*)

Google Workspace & Microsoft 365 Integration

Microsoft Exchange Integration

Microsoft Teams Integration

Interactive Floor Map

Wayfinding

Identity Authentication via QR Code

Analytics & Insights

Pro

Empower enterprise with smart technology and additional controls.

Everything in Standard plus

People Counting Sensor*

Room Comfort Sensor*

Desk Occupancy Sensor*

Auto-release Triggered by Sensors*

Room Comfort Alarms via Email*

Export Data for Analytics

Microsoft Active Directory Integration

OpenLDAP Integration

Access Control Integration (DS7310 & DS7315)

Facial Recognition (DS7310 & DS7315)

Smart Wall Switch*

Auto Light-off/Light-on Triggered by Smart Wall Switch*

*Room Display App & Visitor Screen App for Apple’s App Store are coming soon.

*Requires additional hardware

It shouldn't be difficult to book the right space. Let us help!

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